WIUT Career Centre

📢 Dear Students and Graduates, 🏢 smec announces a vacancy: 💼 Position: Intern - Operations Support 📝 Key responsibilities: • Support the receipt, registration, distribution, and filing of controlled documents in accordance with BMS guidelines and procedures. • Maintain and regularly update the document control register, ensuring all records are accurately captured with unique identifiers (title, number, issue date, and revision status). • Assist in the digitization process by scanning, indexing, and archiving physical documents within the Document Management System (DMS), promoting a paperless environment where feasible. • Coordinate with internal stakeholders to collect, review, and process document submissions, ensuring compliance with project naming conventions, formatting standards, and version control protocols. • Monitor document workflows by tracking pending submissions, transmittals, and approvals; proactively follow up and escalate delays when necessary. • Assist in preparing and issuing transmittal advices for externally shared documents, ensuring accurate recording of revision numbers and transmission dates in the Output Register. • Support pre-transmittal quality checks on outgoing documents to verify completeness, accuracy, and compliance with internal and client requirements; maintain audit-ready review records. • Conduct periodic audits of both physical and electronic filing systems to identify discrepancies, improve organization, and ensure efficient document retrieval. • Assist with the archiving of project documentation upon completion, maintaining an organized archive register and applying retention schedules in line with BMS. • Contribute to the preparation of document control reports, dashboards, and performance metrics for management review. 📌 Candidate Requirements: • Proficiency in Microsoft Office Suite, particularly Microsoft Word, Excel, and Outlook. • Familiarity with electronic document management systems (EDMS) or content management platforms is an advantage. • Ability to operate standard office equipment, including scanners, printers, and photocopiers. • Strong attention to detail and a commitment to accuracy in all tasks. • Excellent organisational and time management skills, with the ability to prioritise and manage multiple tasks simultaneously. • Effective written and verbal communication skills in English, Russian, and Uzbek. • A proactive, self-motivated attitude with the ability to work both independently and as part of a collaborative team. • High level of integrity and discretion in handling confidential information. 📝 Benefits: • Structured on-the-job training in document control procedures covering the full document lifecycle - from receipt and registration through transmittal, filing, security, and archiving - in line with BMS. • Exposure to cross-functional collaboration with departments including Engineering, Procurement, Legal, and Project Management. 🕰️ Expected hours of work: minimum 25 hours per week #vacancy Apply here Best regards, Career Centre