Ensure accuracy, consistency, filing, and record-keeping of all project documents in an efficient manner.
Organize, facilitate, and/or deliver learning initiatives for personnel on operations and administration-related topics.
Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learned and disseminating best practices in human resources.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.
Contribute to knowledge management and information-sharing activities, ensuring that relevant project experiences, lessons learned, and good practices are documented and shared within the team.
Skills
Administration, Inventory Management, Logistics Management, Procurement, Project Management
Competencies
Respect
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Collaboration
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Partnerships
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Excellence
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Adaptability
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Decision-making
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Communication
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education Requirements
Required
Secondary School Diploma
Desired
First University Degree (Bachelor's) in Business Administration, Public Administration, or equivalent disciplines.
Project Management or Administrative certification.
Experience Requirements
Required
6 years of relevant experience in general administrative, logistics, asset management, project management or operations support services with a Secondary School Diploma is required.
Or 2 years of relevant experience in general administrative, logistics, asset management, project management or operations support services with a First University Degree (Bachelor's) is required.
A minimum of two years of experience in leading, supervising, or coordinating support teams.
Proficiency in computers and office software packages and experience in handling web-based management systems is required.
Desired
Experience in UN system organizations.
Language Requirements
LanguageProficiency LevelRequirement
English
Fluent
Required
Submission Guideline